Exp19_Access_Ch03_Cap – Brilton Madley Games 1.0

Brilton Madley, a board game  manufacturer, hired a new CEO. She asked for your assistance in  providing summaries of data that took place before she started with the  company. To help her with her strategic planning, you will create  queries to perform data analysis. Based on your meeting, you plan on  creating four queries. One query will find orders with minor delays.  Another query will summarize company revenue and cost by country. A  third query will be used to help evaluate payments made by customers on  their orders. The final query will calculate the total sales by sales  representative title.

Create a query using Query Design.   From the Customers table,  include the fields FirstName, LastName, and Phone   (in that order).  From the Orders table, include the fields OrderID,   OrderDate, and  ShippedDate (in that order). Run the query and then examine the records.  Save the query as Shipping   Efficiency.

Add   a calculated field named DaysToShip   to  calculate the number of days taken to fill each order. (Hint: the    expression will include the OrderDate and ShippedDate fields; the  results   will not contain negative numbers.) Run the query and then  examine the   results. Save the query.

Add   criteria to limit the query results to include any order that took more than 30 days to ship.

Add the Quantity field from the   Orders table and the ProductName  field from the Products table to the query   (in that order). Sort the  query by ascending LastName.

Add the caption Days to Ship to the DaysToShip field. Switch to   Datasheet view to view the final results. Save and close the query.

Create a query using Query Design and   add the Customers, Orders,  and Products tables. Add the Country field from   the Customers table.  Set the field’s Total row to Group By. Save the   query as Revenue and Cost by Country.

Add a calculated field in the second   column. Name the field TotalRevenue.    This field should multiply the quantity ordered (from the Orders  table) by   the unit price for that item (from the Products table).  Format the calculated   field as Currency and change the caption to Total Revenue.   Change the Total row for the TotalRevenue field to Sum.

Add a calculated field in the third   column. Name the field TotalCost.    The field should multiple the quantity ordered (from the Orders  table) by the   unit cost for that item (from the Products table).  Format the calculated   field as Currency   and add a caption of Total Cost.   Change the Total row to Sum. Run the query. Save the query. Return to Design   view.

Add the OrderDate field and criteria   to that field so that only orders made between 7/1/2018   and 12/31/2018  are displayed. Change the Total row   to Where. This expression will  display only orders that were completed during   the second half of  2018. Run the query and view the results. Save and close   the query.

Create   a copy of the Revenue and Cost by Country query named Customer Payments.  Switch to Design view of the new   query and remove the Country,  TotalCost, and OrderDate fields. Add the   FirstName and LastName  fields. Move the TotalRevenue field to the end. Rename   the  TotalRevenue field to OrderTotal.   Change the caption to Order Total.

Add   a new field using the Expression Builder named SamplePayment.   Insert the Pmt function with the following parameters:
 •   Use .05/12 for the rate argument (5% interest,   paid monthly)
 •   Use the number 12   for the num_periods argument (12 months)
 •   Use the calculated field OrderTotal   for the present_value
 •   Use 0 for both future_value and type

Change   the Total row to Expression for the SamplePayment field.  Change the Format   for the SamplePayment field to Currency. Run the  query and verify the second   order(with LastName Sparks) has a sample  payment of $26.80. Note: it will   display as a negative number. Save  and close the query.

Create   a copy of the Revenue and Cost by Country query named Revenue by Sales Rep.  Switch to Design view of the new   query and remove the entire  Customers table, the TotalCost, and OrderDate   fields. Add the Sales  Reps table. Add the Title field from the Sales Reps   table and move it  to the front of the TotalRevenue field.
 

Run   the query and then examine the summary records; there should be  4 Titles   listed. Switch to Design view and change the sort order so  that the title   with the highest TotalRevenue is first and the title  with the lowest   TotalRevenue is last. Run the query and verify the  results. Save and close   the query.