21 May Communication Plan & Project Schedule Overview The sponsor of the project has reviewed your scope definition (goals, objectives, project structure,
Communication Plan & Project Schedule
Overview
The sponsor of the project has reviewed your scope definition (goals, objectives, project structure, and stakeholders) and has approved it. However, the sponsor would like to see an improvement in communication between the project team and the stakeholders. See Chapter 4 in the course textbook. Ask the instructor for clarification if needed.
The sponsor has also requested a project schedule be developed immediately to track and coordinate the progress of the remaining tasks for the project.
Note: Use MS Project or another scheduling software of your choice. Ask the instructor for additional options for developing a project schedule.
Instructions
- Develop a communication plan between the project team and the stakeholders for your project.
- Develop a project schedule for your project, which includes:
- Task Name.
- Start Date.
- Finish Date.
- Resources.
- Includes 7–13 tasks.
1
Project Planning and Management
Dynisha Beamon
Strayer University
BUS375
Instructor: Peter Freeman
April 29, 2022
2
Project Planning and Management
Project introduction and overview
The paper intends to create a project plan on the plausible non-intrusive ways of
conducting census in India. The old intrusive way of counting people can be tiresome and
sometimes infringes on citizens' privacy; thus, there is a need to avoid infringing on people's
privacy. Developing a non-intrusive mode of the census is an efficient way of counting people in
India to enhance government budgeting (Council of Economic Advisors, 2000), determine
education levels, allocate resources, assess economic well-being, and monitor citizens' compliance
with the law. The project's primary focus is to evaluate the viability of a non-intrusive census,
develop the best mathematical model convenient for computing India's population size, and predict
the possible trends in the Indian population. Upon achieving the required mathematical model, an
android application can be developed with the help of software engineers, and the population
prediction algorithm can be integrated into the application.
Importance of defining goals and objectives of a new project
Goals and objectives are crucial in giving a clear sense of direction and guidance in a new
project. Dreams and goals align project researchers in a manner that allows them to accomplish the
vision (Woodruff, 2019) and mission for which the project is meant. Second, setting clear goals
and objectives can act as employee motivation. Employee morale is boosted (Woodruff, 2019), and
they become more enthusiastic by knowing the expected outcomes. The outcomes are achieved
without wasting much time and resources. If the employees lack the requisite skills to achieve the
goals, they can easily find means of learning to accomplish the objectives and the set goals.
Furthermore, setting goals creates standards through which performance can be evaluated.
Performance standards are established (Woodruff, 2019) by outlining the objectives. Setting
3
objectives is a way to measure an organization's rate of failure or success. Thus, the managers can
identify (Woodruff, 2019) the organization's weaknesses or strengths and take the appropriate
actions. It is under the consideration of the goals and objectives that the budget is set. Objectives
ease the fund allocation process to achieve specific goals. Putting objectives in a new project can
also help know the timelines for which various activities should be implemented in the project.
Two goals and objectives for each of the goals in the project
The first goal of this project is to study and explore the various intrinsic and extrinsic
factors in the population of India. The first goal is to explain the implication of population growth
on poverty levels in India using non-intrusive methods. The second goal of this project is to
develop mathematical models for developing android applications to analyze the population of
India. The objective of the second goal is to use the developed models to predict India's possible
future population.
Importance of understanding organizational structure where the project will be completed
Understanding the structure of the organization can boost project productivity and
performance. The project manager and analysts (Mouzon, 2019) can know how to assign specific
tasks and get them done. Understanding the structure facilitates the accomplishment of objectives
and aids in proving the return of investment (ROI) based on the tasks delivered. In addition,
knowledge of organization structure allows networking (Mouzon, 2019) and building research
team relationships. Exposure can result from understanding the structure of the organization.
Exposure facilitates the grabbing of new opportunities (Mouzon, 2019) and gaining new insights
that arise in the organization. Consistently having good performance creates an outstanding
reputation that increases the odds of acquiring new opportunities in the organization.
Description of the project management structure for my project, type, and its importance
4
I prefer using matrix-based project organizations to other project management structures in
my project. Matrix structure efficiently allocates scarce resources (pm4dev, 2016). The matrix
structure is the best choice to allow flexibility in a scenario where programmatic needs and
priorities constantly vary. In the matrix form of structure, my project research team can enable
units (pm4dev, 2016) to focus on technical areas where they are competent. The project can
receive maximum attention from various specialists from the organization. I would consider using
a balanced matrix project management structure due to the equal distribution of authority between
the members and the project manager.
Project stakeholders and their impact on my project
Stakeholders refer to both external and internal participants in the project implementation
and can negatively (Simplilearn, 2022) or positively affect the project output. I will have
Mathematicians, research scientists, data analysts, and software engineers as the key stakeholder in
my project. Mathematicians are responsible for coming up with Mathematical models and
equations that can estimate the population of India. Data analysts are responsible for analyzing data
collected through surveys and checking the prediction algorithms used in the android application.
Research scientists will work on any additional task outside the scope of the three stakeholders.
Finally, the software engineers will code and program the application programs to yield the
required results.
Best practices for estimating and developing project budget
The best way to create budget estimation is to use historical data. Looking at budgets of
similar projects (Bridges, 2019) that were developed in the past is an excellent way to go. One can
5
further check the successes or failures of past projects to help create a more accurate budget
estimate. Moreover, one can consult the experts (Bridges, 2019) who have ever made similar
budgets before to avoid obvious pitfalls. Once done with creating a budget, one can share it with
the experts to determine the levels of accuracy involved.
References
Bridges, J. (2019). 7 Steps for a Successful Project Budget. ProjectManager. Accessed on the 28th
of April, 2022.
6
Council of Economic Advisors, (2000). The uses of census data: An analytical review. A Report by
the Council of Economic Advisors. Accessed on the 28th of April, 2022.
https://clintonwhitehouse3.archives.gov/WH/EOP/CEA/html/censusreview.html
Mouzon, F. (2019). Who Is Who: The Importance Of An Org Structure When Delivering Projects.
PMtimes Resources for Project Managers. Accessed on the 28th of April. 2022.
https://www.projecttimes.com/articles/who-is-who-the-importance-of-org-structure-when-
delivering-projects/
pm4dev, (2016). Project Management for Development Organizations. pm4dev.
https://www.pm4dev.com/resources/free-e-books/3-the-project-management-
organizational-structures/file.html
Simplilearn, (2022). Stakeholders in Project Management and their Role You Should Know.
Simplilearn. Accessed on the 28th of April, 2022.
https://www.simplilearn.com/stakeholders-impact-on-the-projects-
article#:~:text=Stakeholders%20are%20those%20who%20can,be%20external%20and
%20internal%20both.
Woodruff, J. (2019). The Importance of Clear Objectives, Directions, Directions and Project Plans.
CHRON. Accessed on the 28th of April, 2022.
https://smallbusiness.chron.com/importance-clear-objectives-directions-project-plans-
32965.html
Our website has a team of professional writers who can help you write any of your homework. They will write your papers from scratch. We also have a team of editors just to make sure all papers are of HIGH QUALITY & PLAGIARISM FREE. To make an Order you only need to click Ask A Question and we will direct you to our Order Page at WriteEdu. Then fill Our Order Form with all your assignment instructions. Select your deadline and pay for your paper. You will get it few hours before your set deadline.
Fill in all the assignment paper details that are required in the order form with the standard information being the page count, deadline, academic level and type of paper. It is advisable to have this information at hand so that you can quickly fill in the necessary information needed in the form for the essay writer to be immediately assigned to your writing project. Make payment for the custom essay order to enable us to assign a suitable writer to your order. Payments are made through Paypal on a secured billing page. Finally, sit back and relax.
Do you need help with this question?
Get assignment help from WriteEdu.com Paper Writing Website and forget about your problems.
WriteEdu provides custom & cheap essay writing 100% original, plagiarism free essays, assignments & dissertations.
With an exceptional team of professional academic experts in a wide range of subjects, we can guarantee you an unrivaled quality of custom-written papers.
Chat with us today! We are always waiting to answer all your questions.