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PROJ586 Project Management Systems Week 1 Discussion PROJECT MANAGEMENT AND PROJECT SELECTION This week, we will learn about project management as a discipline and a little history about the discipline. It is important to understand why projects and project management are important. additionally, there new needs arising for organizations as they set their business strategy or establish their strategic goals. It is critical to tie the projects we select to align with these strategies and goals. How have you seen projects used in your company, organization, or personal life? What methods of project management does your company use? Do they work? Now, recognizing organizations may have a number of different needs, there are many projects to consider. How are projects selected? Why do you think it is important to evaluate potential projects before proceeding with implementation? PROJ586 Project Management Systems Week 2 Discussion WORK BREAKDOWN STRUCTURE AND RESOURCE ASSIGNMENTS Assume you were appointed as project manager to lead a dozen of your classmates to write up an end-of-course summary guide that would be used to update all areas of the course (i.e., discussion questions, lectures, assignments, quizzes, and exams). You plan to form sub-teams to work each of these elements, each headed by a sub-team leader. How would you set up your WBS? What are some considerations you made when you decided on this structure? PROJ586 Project Management Systems Week 3 Discussion Managing resources can be an interesting, and sometimes difficult, job. How have you managed resources on any of your projects? What do you find as the most difficult part? How have you learned to overcome these issues? If you haven’t managed a project before, have you ever been a resource on a project? If so, what are some of the techniques your manager(s) use to balance their resources? What seems to be the most effective for you? PROJ586 Project Management Systems Week 4 Discussion COST PLANNING AND EARNED VALUE ANALYSIS Cost planning starts with the proposal for the project, at which time project costs are estimated. And for budgeting purposes, it is best to keep the work packages or activities small in terms of scope and duration. Once your budget is planned and allocated across your work packages, it is critical to monitor and control your project’s cost. What are some of the ways that a project manager can take these budgeting plans and track and compare them to actual data? In what sense is some cost reporting not reflective of the actual work performed? How can a project manager remedy this situation? Additionally, why is monitoring and controlling the project cost important for the success of the project? What are some key components to monitor the health of the project, as it relates to earned value? How is earned value management different than straight financial accounting? PROJ586 Project Management Systems Week 5 Discussion CONTINGENCY PLANNING What is contingency planning? Why is contingency planning important? PROJ586 Project Management Systems Week 6 Discussion PROJECT CLOSE OUT Why is it considered a best practice to properly close a project? What about a project that is abruptly terminated? What are some good approaches for documenting the entire project? How does this occur? PROJ586 Project Management Systems Week 7 Discussion STAGES OF TEAM DEVELOPMENT There are many theories for the stages/phases of team development. The five-stage model is one of them. This model is only valid in a few very precise team formations scenarios. Think of a team in which you have participated (project team at work, sport team, etc.). Think back on how the team formed from the first day until the end of the project, or sporting season. Describe what took place. How did you progress into the next stage/phase of team development? Which theory of team development most applied to your example? Why? PROJ586 Project Management Systems WEEK 2 RESEARCH AND PRESENTATION Signature Assignment We will be utilizing Microsoft Project to create our Work Breakdown Structures (WBS) in week 3 and will continue to use this software for a method to control the project schedule, costs, and resources. However, many other software tools are in the market to help with the management process of a project including the control of the schedule, resources, and costs. You are to find another project management tool other than Microsoft Project and research the tool. Then you will prepare a Power Point Presentation with your recorded voice that reflects your research and adequately compares and contrast the tool with Microsoft Project. You will conclude with your appraisal of the software along with your recommendation to keep Microsoft Project or use the researched tool. Provide solid reasons for your conclusion and include a resources slide or frame at the end. You will need to set the voice playback (sound) and the slide transitions to automatic in PowerPoint. You may wish to convert the presentation to a MP4 video. Either you will submit the PowerPoint presentation with automatic slide transitions and sound playback, or you will submit the converted video this week. Canvas will automatically assign you two other students’ video or PowerPoint Presentation to complete a peer review in the next week. The presentation is worth 80 points and the Peer Reviews are worth 15 points. Reminder: You should use at least two scholarly resources to validate your presentation and present all resources in a slide or frame near the end of your presentation. This listing should be in APA format. This assignment is a signature assignment, as you will utilize a digitized and dynamic method of communicating your research results with an open mindedness towards adaptability towards change and evaluating such change with the expectation of receiving feedback from your peers (people). This assignment will present you into a role in investigating new innovative processes and specializing in how it compares and contrasts to the current known processes. It will help address the ability to investigate adaptive systems to respond to the dynamic needs of an organization for the management of strategic projects (process and data). Finally, you will utilize technology and systems to communicate from your location to the location of others that is necessary for a globalize business world (devices). PROJ586 Project Management Systems Week 3 HOMEWORK—AIB PROBLEMS Before starting this homework assignment, please review the AIB simulation in this week’slesson. This simulation will provide you with an understanding of how to create a network diagram, and how to do a forward and backward pass to determine the ES, LS, EF, LF, and slack (float). You will also learn how to determine the duration of the project, and the critical path. In this homework assignment, you will be working through four Activity In Box (AIB) problems. Using the activity, duration, and predecessor information given in this document, you should first construct a network for each project. [Each problem will have its own network.] Once you have constructed the network, please answer the corresponding questions. Once you answer the questions, please submit your responses. You do not have to submit your network diagrams, the answers to the questions are sufficient. Good Luck! Problem 1 The following data were obtained from a project to create a new portable electronic. Activity Duration Predecessors A 5 Days — B 6 Days — C 8 Days — D 4 Days A,B E 3 Days C F 5 Days D G 5 Days E,F H 9 Days D I 12 Days G Step 1: Construct a network diagram for the project. Step 2: Answer the following questions. (14 points total) a) What is the scheduled completion of the project? (5 points) b) What is the critical path of the project? (4 points) c) What is the ES for activity D? (1 points) d) What is the LS for activity G? (1 points) e) What is the EF for activity B? (1 points) f) What is the LF for activity H? (1 points) g) What is the float for activity I? (1 points) Problem 2 The following data were obtained from a project to build a pressure vessel. Activity Duration Predecessors A 6 weeks — B 6 weeks — C 5 weeks B D 4 weeks A,C E 5 weeks B F 7 weeks D,E,G G 4 weeks B H 8 weeks F I 5 weeks G J 3 week I Step 1: Construct a network diagram for the project. Step 2: Answer the following questions. (12 points total) a) Calculate the scheduled completion time. (5 points) b) Identify the critical path. (3 points) c) What is the slack time (float) for activity A? (1 points) d) What is the slack time (float) for activity D? (1 points) e) What is the slack time (float) for activity E? (1 points) f) What is the slack time (float) for activity G? (1 points) Problem 3 The following data were obtained from a project to design a new software package. Activity Duration Predecessors A 5 Days — B 8 Days — C 6 Days A D 4 Days C,B E 5 Days A F 4 Days D,E,G G 4 Days B,C H 3 Day G Step 1: Construct a network diagram for the project. Step 2: Answer the following questions. (12 points total) a) Calculate the scheduled completion time. (5 points) b) Identify the critical path(s). (3 points) c) What is the slack time (float) for activity B? (1 points) d) What is the slack time (float) for activity D? (1 points) e) What is the slack time (float) for activity E? (1 points) f) What is the slack time (float) for activity G? (1 points) Problem 4 The following data were obtained from an in-house MIS project. Activity Duration Predecessors A 5 Days — B 8 Days — C 5 Days A D 4 Days B E 5 Days B F 3 Day C,D G 7 Days C,D H 6 Days E,F,G I 9 Days E,F Step 1: Construct a network diagram for the project. Step 2: Answer the following questions. (12 points total) a) Calculate the scheduled completion time. (5 points) b) Identify the critical path. (3 points) c) What is the slack time (float) for activity A? (1 points) d) What is the slack time (float) for activity D? (1 points) e) What is the slack time (float) for activity E? (1 points) f) What is the slack time (float) for activity F? (1 points) PROJ586 Project Management Systems WEEK 4 HOMEWORK—EARNED VALUE PROBLEMS In this homework assignment, you will be working through two crashing problems and four earned value problems. All the information you need is included within this Homework packet. Make sure you answer all parts of the questions in their entirety. Once you have worked through the problems, please post your responses to the Dropbox. Please refer to the course Syllabus for the due date. PROBLEM 1 Use the network diagram below and the additional information provided to answer the corresponding questions. [15 points] .jpg” alt=”Crashing network 1″> a) Give the crash cost per day per activity. [10 points] b) Which activities should be crashed to meet a project deadline of 10 days at minimum cost? What is the cost impact of crashing these activities? [3 points] c) Find the new budget (or cost of the project). [2 points] The new budget of the project is $1750 PROBLEM 2 Use the network diagram below and the additional information provided to answer the corresponding questions. [13 points] .jpg” alt=”Crashing network 2″> a) Give the crash cost per day per activity. [10 points] b) Which activities should be crashed to meet a project deadline of 13 days at minimum cost? What is the cost impact of crashing these activities? [3 points] PROBLEM 3 [8 points] Month AC PV EV 22 $540 $523 $535 a) Calculate the CV (Cost Variance). [2 points] b) Is the CV over or under budget? [2 points] c) Calculate the SV (Schedule Variance). [2 points] d) Is the SV ahead or behind schedule? [2 points] PROBLEM 4 [8 points] Month AC PV EV 5 $34 $42 $39 a) Calculate the cost performance index (CPI). [2 points] b) Is the project cost efficient or not efficient? [2 points] c) Calculate the schedule performance index (SPI). [2 points] d) Is the schedule efficient or not efficient? [2 points] PROBLEM 5 [8 points] Day ACWP BCWS BCWP 65 $550 $735 $678 a) Calculate the CV (Cost Variance). [2 points] b) Calculate the CPI (Cost Performance Index). [2 points] c) Calculate the SV (Schedule Variance). [2 points] d) Calculate the SPI (Schedule Performance Index) [2 points] PROBLEM 6 [8 points] Day ACWP BCWS BCWP 65 $750 $735 $678 a) Calculate the CV (Cost Variance). [1 point] b) Calculate the CPI (Cost Performance Index). [1 point] c) Calculate the SV (Schedule Variance). [1 point] d) Calculate the SPI (Schedule Performance Index) [1 points] e) Explain the project performance in terms of efficiency, budget and schedule. What should the project manager do for the project? [4 points] PROJ586 Project Management Systems WEEK 5 CASE STUDY – RISK EVENT There was a company (XYZ Cruise Lines) in the vacation industry that had a reservations system for their cruise operations that was designed for agents to book cruise passengers for individual bookings within five to seven minutes. This system created a competitive advantage among travel agents as they can book their clients fast from the start of the process to the payment screen. Their largest competitor had a reservation system that took approximately 15 minutes, which was a clear competitive advantage for XYZ Cruise Lines. However, the competitor had an automated process to check in customers at the pier and provided for an electronic boarding pass where the passengers would carry an identification card with a magnetic strip to allow for faster embarkation of the ship at the pier and at the ports of call. XYZ Cruise Lines was still utilizing a manual system for embarkation and utilized paper-boarding passes. Since customers tend to remember any bad experiences with the beginning (embarkation process) and the end (disembarkation process) of the trip more than during the trip, the embarkation process has caused a lot of dissatisfaction especially among those passengers who sailed with the competitor in the past. In an effort to improve the process, XYZ Cruise Lines a state-of-the=art Ship Embarkation System was being developed. This new planned system will allow the passengers to be processed faster for the embarkation process and a plastic card with a magnetic strip will be activated and utilized as the electronic boarding pass. Additionally, this same card will also be utilized as the Point of Sale purchase card creating a cashless process for the passengers to buy drinks and other extras on board the ship during the voyage. This will further XYZ as the completive leader in the industry. This new system will have to communicate with the current reservations system via satellite connectivity. This software development project had four main components: (a) Ship Embarkation System, (b) Point of Sale System (POS), (c) Satellite Technology Utility for connectivity from the HQ’s Reservations System to the Ship, and (d) Upgrade to the existing Reservations System to generate the upload to the Ship’s Embarkation and POS systems. All components were completed by December 1st and was ready for the integration testing process so that the project can be implemented on December 15th just before the start of the busy season at which time further software project implementations are not permitted for six months due to the heavy volume impacting the Reservations System. When it came time for the integration testing, the upgrade for the Reservations System could not be made for the test environment because the upgrade was not moved to the Quality Control environment and the software changes was still in the programmer’s work file. No other developer or anyone in IT management had access to these files. The programmer that had worked on these changes had a heart attack and was in the hospital. As a result, the Project Manager informed everyone that they were going to miss the deadline and now had to wait six more months before this project could be implemented and the Business Sponsor was furious. The Quality Assurance Manager asked the reason for the missed deadline and when she heard the story, she asked the IT Project Manager for the Risk Management Plan. He said that they do not believe in planning for risk events because this was a negative process and they support a positive approach towards the systems development process. Since there was not a risk matrix created and the risk for the developer to have a heart attack was not considered, the project was delayed and the company lost an opportunity to improve their competitive advantage, which equaled to millions of dollars in potential future bookings. Questions by Senior Management after reading the Quality Assurance Manager’s report included: What does PMI recommend about Risk Management Planning, Monitoring Risk, and Controlling Risk? Explain why a project manager or any stakeholder should not view risk planning for projects as a negative activity? Did the organization follow due diligence regarding the creation of a risk management plan, assess all major risks, and developing appropriate risk responses and a plan for monitoring and controlling risks? Explain your rationale. Should this risk event in this case been identified in the beginning? Why or why not? What are some contingency plans or actions that could have been taken to limit the impact of this possible risk event and other such related events such as a key team member leaving for any reason? What would be your recommendations for such projects in the future based upon this case? Assignment: Management is upset that there is an occurrence of a major risk that could affect the project is a large fashion. Your job is to prepare a 5 to 8 minute presentation by preparing a Power Point Presentation with your recorded voice that reflects your research and adequately analyzing, synthesizing, and evaluating the case, which includes addressing the five questions specified above. You will need to set the voice playback (sound) and the slide transitions to automatic in PowerPoint. You may wish to convert the presentation to a MP4 video. Either you will submit the PowerPoint presentation with automatic slide transitions and sound playback, or you will submit the converted video this week. Canvas will automatically assign you two other students’ video or PowerPoint Presentation to complete a peer review in the next week. The presentation is worth 80 points and the Peer Reviews are worth 15 points. Reminder: You should use at least two scholarly resources to validate your presentation and present all resources in a slide or frame near the end of your presentation. This listing should be in APA format. NOTE: The case study will involve a process-orientated task by reviewing the case presentation, analyzing the data provided in the text and evolving transformation of the issues into a practical solution (Processes). The collection of data in the case information would be conducted by the student, which will be analyzed and synthesized. (Data). After analyzing and synthesizing the data, the student will use a Microphone to create narration for a slide presentation via PowerPoint with automatic transitions, Movie Maker, PowerPoint Video Tool, or other such presentation/video tools available to the student. Either the PowerPoint or resulting MP4 video will be embedded to a discussion thread for asynchronous discussion activity (Devices). Finally, a peer review of this activity will follow the submission of the presentation that provides an integral network of outsiders analyzing and evaluating the solution provided (People). PROJ586 Project Management Systems WEEK 7 PROJECT PRESENTATION You will create a 12 to 15 minute presentation via a Power Point Presentation that is set up for automatic transitions of slides with voice narration or a Narrated Video Presentation. You will present an overview of the project and provides the project sponsor with an overall view of the project plan. In some cases, the business sponsor/executive will not have time to read the entire plan, so they would prefer a presentation highlighting the key points of the project. You should include the project baseline start and finish dates for the project. You should also include a short table with the high-level budget that indicates the baseline total planned budget amount for the overall project within your presentation. The following information should also be included. Summary overview of project description Project Plan Dates Project Budget (Planned vs. Actual Budget) Business need and benefits Summary of present plan status Finally, you will have a Lessons Learned section in your presentation of what you learned from this Project, which includes how you will apply the lessons learned into your next project. This presentation will be submitted by the end of week 7 (75 points). Then, you will automatically be assigned to two other presentations to conduct a peer review that will be due by Saturday of Week 8 (10 points). NOTE The video or presentation will involve a process-orientated task by analyzing the process of completing the project, analyzing the results of the project, and evolving transformation of the results and issues of the project into a summary of the project along with a lessons-learned report (Processes). The collection of data from performing the project would be conducted by the student, which will be analyzed and synthesized. The student through whatever means that is effective that can include Excel and/or Microsoft Project will transform this data into a final management report (Data). After using tools such as Excel and/or Project, the student will use a Microphone to create narration for a slide presentation via PowerPoint with automatic transitions, Movie Maker, PowerPoint Video Tool, or other such presentation/video tools available to the student. Either the PowerPoint or resulting MP4 video will be embedded to a discussion thread for asynchronous discussion activity (Devices). Finally, a peer review process will follow the submission of the presentation that provides an integral network of outsiders analyzing and evaluating the course project summary and lessons learned provided (People). PROJ586 Project Management Systems Course Project Objective This Course Project gives you the opportunity to practice by planning a project, from the onset with a project charter to an established project schedule and related artifacts. This Course Project will make the course content come alive through application of the principles from the textbook, course materials, and discussions. Each week, you will have Course Project assignments that will be related to the CO(s) aligned to that particular week. Project Guidelines – Overview For this project you may choose one that is of interest to you, or you may choose a project from one in the list below. When selecting a project of interest to you, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Select a project that you can relate to and have some experience with. Projects may vary from a few hundred thousand dollars to a few million dollars. Projects should last somewhere between 6 months and 2 years. To ensure you are on the right track, be sure to get your instructor’s permission of another project (other than the list below) before writing a project charter. Some successful project ideas are as follows. The opening of a coffee shop Creation of a local social service agency A meditation pool and platform A redevelopment of a local playground Design and installation of a computer network for a small business Software development project The project to build a house is NOT acceptable. Grading Rubrics Week Deliverables Points Week 1 Review Course Project Review MS Project Tutorials Create Project Charter (20 points) Week 2 Create Scope Statement and WBS (40 points) Create Project schedule (minimum of 50 tasks) and assign resources in MS Project (35 points) Week 4 Updated MS Project with project cost (15 points) Week 5 Create Risk Register and Response Plans (20 points) Week 6 Create Communication Plan and Discuss (15 points) Create Meeting Agenda for Progress Meeting (15 points) Week 7 Discuss Organizational Structures (20 points) Write a self reflection essay (20 points) Project Templates Week 1: Project Charter Template (Links to an external site.)Links to an external site. Week 2: Scope Statement Template (Links to an external site.)Links to an external site. Week 2: WBS Sample (Links to an external site.)Links to an external site. Week 5: Risk Analysis Matrix Workbook (Links to an external site.)Links to an external site. Week 6: Communication Plan Template (Links to an external site.)Links to an external site. Week 1 Project Guidelines – Charter For this Course Project, you may choose a project that is of interest to you, or you may choose one to assist you in your senior project. When selecting a project, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Projects may vary from a few hundred thousand dollars to a few million dollars. Projects should last somewhere between 6 months and 2 years. Be sure your selection is an actual project and not routine work. Pick a project you have some experience and familiarity. Do not pick a topic, such as a construction project, unless you understand construction well. I suggest you negotiate with your instructor this week until the two of you agree on a reasonable project for this Course Project. Do not begin work on a project charter until the instructor has approved your project idea. Good luck and have fun! Some successful project ideas. The opening of a coffee shop An open house for a local social service agency A meditation pool and platform A redevelopment of a local playground Design and installation of a computer network for a small business Software development project A project to build a house is NOT acceptable Instructions: Project Charter Using the project that you chose, create a Project Charter using the Project Charter Template listed in the Templates section. Week 2 Project Guidelines – Scope Statement and WBS Congratulations, your project charter was approved by management or the project’s customer. It is now time to write the project scope statement. This week’s lecture will be of great help in creating this document. Please read the lecture before starting this assignment. Project Scope Statement Using the information established in the project charter and additional research, create the Project Scope Statement using the template provided in the Week 2 Lesson. WBS Following the sample from the Project Templates above, create a WBS for your Project. Week 3 Project Guidelines – Microsoft Project Congratulations! You have just completed the project charter and scope statement. Now that you know what needs to be done, as the Project Manager, you are now ready to begin planning your project schedule. This week, you will have one deliverable to complete for the project. Using MS Project, create a project schedule and align resources—35 points Please provide these one deliverable (MS Project file and MS Word document). Please refer to the course Syllabus for your due date. To help guide you through the deliverable, please follow the three step process below. Step 1: Update MS Project with Resource Information The following steps should be followed when setting up your Course Project with Microsoft Project 2013 or 2016. Set the basic project information Open MS Project. Click on File (top left), select Save as and enter the file name as (your name) cp1. For example, SmithJanecp1.mpp. Click on the Project area and select Project Information. In the Project Information dialogue box, set the start date of your project. Leave other dates as is. Click on OK. Set basic Gantt chart format (use also for tracking Gantt chart view). Right click on the mouse in the gray area of the Gantt chart on the right side of the screen where the dates in month and days are for the menu and select Timescale. In the Timescale dialogue box: Select the Middle Tier tab set Units to Quarters. Select the Bottom Tier tab set Units to Months. Click on OK. Setup the default task units to weeks Click File, and then click Options. In the Project Options dialog box, click Schedule. Under Scheduling options in this project, set the following. New tasks created select Auto Scheduled Duration is entered in select Weeks Default task type select Fixed Duration Click OK to close the dialog box. Set up the Resource Sheet. Once you have set the defaults, we are ready to move on. If you have not done so already, you need to create the project’s work packages and activities from the Project’s WBS. Once this is done, insert your project name, deliverables, work packages, and activities in the column Task Name in MS Project. Enter the task durations in the Duration Column. Enter the predecessor(s) for each task in the predecessors column. If there is no duration or predecessor listed, leave the column blank. Note: If you do not see the Predecessors Column, move the vertical line between the Entry Form and the Gantt chart to the right to reveal the column. Click on the line and drag to move it. Columns can be expanded or contracted individually to accommodate information the same way column width is adjusted in MS Excel. Analyze your Schedule and Network Diagram To see the network diagram, click on View, then select Network Diagram. Activities on the Critical Path are outlined in red, while noncritical path activities are outlined in blue. Step 2: Allocate Resources Once you have the WBS created in MS Projects, you need to assign resources to each activity. Remember only assign resources to activities, not other items on the WBS. Before you can do this, you need to create a resources sheet in MS Projects. To create a Resource sheet, click on View, Resource Sheet. Enter the Resource name, whether it is a human resource, a cost, or a material. Once this is finished, one can tie these resources to individual activities. Don’t worry about costs, as that is next week’s work. To assign your resources to the aligned tasks in MS Project, follow the steps below. Assign hourly resources and costs to the tasks that you have already entered. Choose View—Gantt Chart. Place active window on the first task. Click on the Double Headed icon on the upper tool bar (Assign Resources), or click Alt-F10. In the resource assignment window, select the appropriate resource for each activity. Repeat for all resources and activities according to the Resource List above. Analyze Your Resource Allocation and Assignments There are several methods to check for over-allocated resources. Click on View, Resource Sheet—Resource(s) in red color are over-allocated. Click on View, Resource Usage—Resource(s) in red color are over-allocated resource(s) by date. Click on Project, Reports. A dialog box appears, click on Assignments then Select. Then click the report for Overallocated Resources, and then Select to print or view. Remember with resources you need to assign how much time (by a percentage) each resource will be allocated to each activity. Simply lowering a given percentage may clear an over-allocation, but in real life this is not possible. One must come up with a better method do clear resource over-allocations. Week 4 Update Microsoft Project Most projects have fixed costs to account for. These are such things as mortgages and other costs that do not change with production. Fixed costs need to be accounted for in projects. If your project has fixed costs, follow the following steps. Step 1 – Update Microsoft Project with Fixed Cost Information Resource Fixed Cost List Instructions Microsoft Project 2013 The following steps should be followed when setting up your project fixed costs with Microsoft Project: Go to the gray area at the top of the project on the Duration column and Right Click and choose Insert Column. Type in Fixed Cost and hit enter. Enter the fixed costs above in the fixed cost column as listed adjacent to the appropriate tasks. Step 2 Update Microsoft Project with Variable Cost Information Variable Resource List Most projects have variable costs. These are costs that change with the amount of work being done. These are commonly seen as dollar per hour costs. Most of your resources will be dollar per hour costs. Follow the steps below to enter this data. Resource Variable Cost List Instructions for Microsoft 2013 Using this information, go back into the Resource Sheet to update the hourly rate for each resource. Click on View. Click on the Resource Sheet icon under the Resource Views section. The resource sheet icon is the middle icon on the right of this view with two heads. Check to make sure the Type field is Work and enter the dollar amount above for the hourly rate for each resource in the Std. Rate column. To access various reports with cost and other information select Reports under the Project Week 5 Course Project Deliverables Great job planning out your project, so far! You and your project team are well underway with planning your project, and you know that it is very important to perform risk management. This week, there is one deliverable: Create risk matrix, and address how risk response plans would be addressed – 20 points To help guide you through this deliverable, please follow the six step process of risk management found in the Lesson. Using the Risk Matrix linked under Project Templates near the top of this page, identify five positive and five negative risks that could occur on this project, and complete the risk matrix. Write a five page essay to describe, in your own words, your risk management plan to include the risk matrix, risk responses, and how you will monitor and control these risks. Week 6 Course Project Deliverables Wow! Your project is moving along nicely. Now let’s look at communications and meetings for your project. This week, there are two deliverables. Create communication plan—discuss the types of meetings that would be needed – 15 points Create a meeting agenda for a status or progress meeting with your team – 15 points Please provide these two deliverables (MS Word documents). Step 1: Using the Communication Plan template above, identify the types of meetings that will need to take place for this project. Complete the communication plan. Write a one page essay to describe, in your own words, the communication plan, and why it is important for this project. Step 2: Write a one to two page essay on what you will do as the project manager to hold an effective progress meeting with your team members. Include your approach to prepare for the meeting, describe what you will do during the meeting, and the actions you will take after the meeting. In addition, provide a one page sample meeting agenda that you will use during this progress report meeting. Remember, the essay report must be to a level of clarity and depth that would be readily understood by the executive management. Do support your analysis with both in-text citation and references from the textbook, The PMBOK® Guide or other juried sources. Include a cover sheet and a reference page. Use APA style format, double space, one inch margins, Times New Roman, and 12 point font size. Week 7 Course Project Deliverables Wow! Your project has been successfully planned, and you are ready to move into the performing stage! Before you do, take a closer look at how this project is fitting into the broader organizational structure, and how you see this project being structured within the organization. This week, there are two deliverables: Discuss the organizational structure and how this may have helped the project – 20 points Discuss how you did on this project and any lessons learned for you. Self reflection – What did you learn? – 20 points Please provide these two deliverables (MS Word documents). To help guide you through these deliverables, please follow the two step process on the following pages. Step 1: Write a one to two page essay addressing the type of organizational structure you see this project operating under, and why. What are the advantages and disadvantages of this operating structure, compared to the other structures? Step 2: Now that you have worked through this Course Project, what did you learn? Write a two page essay and describe what you learned as you went through this project. What will you take away from this course, and what will you apply to your projects or personal life?

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