27 Apr This assignment is a recommendation report attachments are attached with the details this assignment must be completed on May 2nd 2022 by 3pm eastern

ENG 115: Final Project Overview

Work with your group members to select an issue that you want to resolve in your major field of study. For example, if your major is HVAC, you might want to determine the best way to recycle old AC units. If your career path is engineering, perhaps you want to explore the best way to provide apprenticeships to engineering students.

This recommendation report should discuss the question of the feasibility of a new project, process/procedure, product, system, etc. You should consider questions of possibility (is it possible to create, implement or do what your findings suggest?), economic wisdom (is the solution cost prohibitive?) and perception (will stakeholders see the wisdom in your proposed solution?).

Step 1: Determine the Problem

After discussing potential topics with your group members, submit your proposed topic to me for approval. Topics should be limited in scope (not so broad that they cannot be properly researched) and realistic.

Step 2: Establish the criteria for the solution

Criteria are the standards from which you measure your options. Criteria can be necessary and it can be desirable. The solution must be feasible. It must be reasonably possible to implement the solution (consider the feasibility questions).

Step 3: Determine the possible solutions (options)

List the possible courses of actions from doing nothing to taking immediate action. Sometimes the options are clear—create a plan for recycling old AC units or they might include several steps as outlined below.

Step 4: Study each option according to the criteria established in Step 2.

Once you have identified your options, study each potential option. This step requires both primary and secondary research. For example, if you are researching whether or not you should replace the copier machine, then you may want to invite several different companies to demonstrate their products (primary research). Secondary research might involve reading online reviews from several different sources about the products. To make the analysis clear, create a decision matrix.

Be able to explain the following three decisions for your decision matrix:

· Why you chose each criterion—or didn’t choose a criterion the reader might have expected to see included

· Why you assigned a particular weight to each criterion

· Why you assigned a particular rating to each option

Step 5: Draw conclusions about each option.

Draw conclusion about the options you have studied and ranked in the decision matrix.

· Rank all of your options.

· Classify each of the options into one of two categories—acceptable and unacceptable

· Present a compound conclusion—which option offers the most technical solution; which option offers the best financial solution

Step 6: Formulate the recommendation based on your conclusions.

If you conclude that Option A is better than Option B—and you see no obvious problems with Option A –recommend Option A. Your responsibility is to use your educated judgement and recommend the best course of action/solution.

If none of the options are going to be a complete success, be honest about the potential problems each option may present. Give the best advice possible even if the advice is to take another completely different course of action.

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Planning your report

The report must include the following sections:

Title Page

· A good title indicates the subject and purpose of the document. One way to indicate the purpose is to use a generic term—such as analysis, recommendation, summary, or instructions

· Prepared for: Who The names and positions of the principal reader and the writers of the document.

· Prepared by: The names and positions of the principal reader and the writers of the document.

· The date the document is submitted

Table of Contents

The table of contents, the most important guide to navigating the report, has two main functions: to help readers find the information they want and to help them understand the scope and organization of the report.

A table of contents uses the same headings as the report itself. Therefore, to create an effective table of contents, you must first make sure that the headings are clear and that you have provided enough of them. If the table of contents shows no entry for five or six pages, you probably need to partition that section of the report into additional subsections. In fact, some tables of contents have one entry, or even several, for every report page.

Executive Summary 

The executive summary (sometimes called the executive overview, management summary, or management overview) is a brief condensation of the report addressed to managers. Most managers need only a broad understanding of the projects that an organization undertakes and how they fit together into a coherent whole.

An executive summary for a report of under 20 pages is typically one page (double-spaced). For longer reports, the maximum length is often calculated as a percentage of the report, such as 5 percent.

The executive summary presents information to managers in two parts:

Background. This section explains the problem or opportunity: what was not working or was not working effectively or efficiently, or what potential modification of a procedure or product had to be analyzed.

Major findings and implications. This section might include a brief description—only one or two sentences—of the methods, followed by a full paragraph about the conclusions and recommendations.

An executive summary differs from an informative abstract. Whereas an abstract focuses on the technical subject (such as whether the public is taking advantage of the data from smart electric meters), an executive summary concentrates on the managerial implications of the subject for a particular company (such as whether PECO, the Philadelphia utility company, should carry out a public-information campaign to educate customers about how to use their smart meters).

Introduction 

The introduction helps readers understand the technical discussion that follows. Start by analyzing who your readers are. Then consider these questions:

· What is the subject of the report? If the report follows a proposal and a progress report, you can probably copy this information from one of those documents, modifying it as necessary. Reusing this information is efficient and ethical.

· What is the purpose of the report? The purpose of the report is not the purpose of the project. The purpose of the report is to explain a project from beginning (identifying a problem or an opportunity) to end (presenting recommendations).

· What is the background of the report? Include this information, even if you have presented it before; some of your readers might not have read your previous documents or might have forgotten them.

· What are your sources of information? Briefly describe your primary and secondary research, to prepare your readers for a more detailed discussion of your sources in subsequent sections of the report.

· What is the scope of the report? Indicate the topics you are including, as well as those you are not.

· What are the most significant findings? Summarize the most significant findings of the project.

· What are your recommendations? In a short report containing a few simple recommendations, include those recommendations in the introduction. In a lengthy report containing many complex recommendations, briefly summarize them in the introduction, then refer readers to the more detailed discussion in the recommendations section.

· What is the organization of the report? Indicate your organizational pattern so that readers can understand where you are going and why.

· What key terms are you using in the report? The introduction is an appropriate place to define new terms. If you need to define many terms, place the definitions in a glossary and refer readers to it in the introduction.

Methods 

The methods section answers the question “What did you do?” In drafting the methods section, consider your readers’ knowledge of the field, their perception of you, and the uniqueness of the project, as well as their reasons for reading the report and their attitudes toward the project. Provide enough information to enable readers to understand what you did and why you did it that way. If others will be using the report to duplicate your methods, include sufficient detail.

Results 

Whereas the methods section answers the question “What did you do?” the results section answers the question “What did you see or determine?”

Results are the data you discovered or compiled. Present the results objectively, without comment. Save the interpretation of the results—your conclusions—for later. If you combine results and conclusions, your readers might be unable to follow your reasoning and might not be able to tell whether the evidence justifies your conclusions.

Your audience’s needs will help you decide how to structure the results. How much they know about the subject, what they plan to do with the report, what they expect your recommendation(s) to be—these and many other factors will affect how you present the results. For instance, suppose that your company is considering installing a VoIP phone system that will enable employees to make telephone calls over the Internet, and you conducted the research on the available systems. In the introduction, you explain the disadvantages of the company’s current phone system. In the methods section, you describe how you established the criteria you applied to the available phone systems, as well as your research procedures. In the results section, you provide the details of each phone system you are considering, as well as the results of your evaluation of each system.

Conclusions 

Conclusions answer the question “What does it mean?” They are the implications of the results. To draw conclusions, you need to think carefully about your results, weighing whether they point clearly to a single meaning.

Recommendations 

Recommendations answer the question “What should we do?” As discussed earlier in this chapter, recommendations do not always flow directly from conclusions. Always consider recommending that the organization take no action or no action at this time.

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Project Management Outline and Plan

Task Name	Work (time to completion)	Due Date[s]	Name of Responsible Team Member[s]
Project Initiation
Identify goals and objectives
Planning: Define Scope
Develop strategies and plans for project completion
Conduct planning discussion and record results
Research previous experience (what does the team already know about the topic)
Define scope (what will you study)
Specify deliverables and (review due dates and create plans for delivery)
Document assumptions (what you already know about the topic/problem
Document Project Support Plans
Document data management plan (how will research be gathered and organized
Document communications management plan (who will report to whom and what will they report about)
Develop Project Schedule (use this document to do this step)
Develop plans for consolidating, combining, and organizing information
Conduct peer review (everyone is responsible for reviewing the project and the project plans)
Plan for Quality
Define quality requirements (format, documentation/research, editing, revision, and proofreading
Document quality management plan (track who is doing what to improve/enhance project quality
Organize Project Resources
Develop organization structure (this document)
Conduct team orientation (conduct a meeting where each person’s responsibilities are clearly outlined)
Set up standards and procedures for team performance (how will the accuracy and correctness of data is ensured)
Manage Project Data
Manage action items (determine how progress will be reported and analyzed)
Manage project records
Manage data items (research findings)
Manage project presentation
Manage Project Communication
Review progress
Resolve issues
Monitor team participation and satisfaction
Manage Team Performance
Assign responsibilities
Meet with team
Manage team communications
Recognize success
Monitor team morale
Conduct team performance reviews
Assure Quality
Participate in research and document reviews
Conduct project reviews
Manage Scope and Requirements
Manage scope (determine how in-depth the research will be)
Manage requirements
Control decisions
Control changes/revisions/updates
Control Schedule
Track status
Maintain work plans
Control Quality
Control quality
Measure quality levels
Facilitate continuous improvement
Produce Performance Reports
Report weekly status
Manage Project Completion
Manage project completion and submission
Summarize project results and lessons learned
Review and recognize team performance
Close the project records (submit all project planning documents to instructor)