14 Jan CO E: Given a situation to solicit

Question
PROJ598 Contract and Procurement Management

Week 4 COURSE PROJECT – PART 1

Part 1: Proposal Analysis Assignment (Due Week 4)

This assignment can be deployed for use by both individuals and teams.

You are asked to identify a product or service that you are interested in developing or seeing developed. It could be any activity in which you may be asked to find a qualified resource to provide a product or service to an organization. Or you could view yourself as a consultant helping to develop a client RFP.

Your charge is to identify, use, and learn from some existing sources by going to the sites listed below to find a procurement document you can use to model the information required in developing a procurement request.

Go to Federal Business Opportunities (Links to an external site.), BidSync (Links to an external site.), or an alternative approved source.

You may be required to register. Instructions are located at the site within the documentation.

Once at the website, you will enter your search criteria for the state and type field for a solicitation.

Search for opportunities within a recent 90-day period and select any opportunity of interest to you.

Include the solicitation number, requestor’s name, RFP type, product or service being requested, and contract award date.

Analyze the selected formal written proposal for structure, content, and unique requirements specific to the product or service being requested. Review the delivery methods, legal requirements, and other relevant points for consideration to be included as appropriate to the RFP.

The Week 4 submission will be a written analysis (format and instructions).

Your written analysis must have a minimum of 12 pages but must not exceed 15 pages in length, and should include the items below.

Write a one-page a summary of the bid. This is usually taken from the instructions to bidders from the requestor or the instructions to bidders or in the scope and description of work.

Your analysis will need to include an assessment of what is needed and perhaps why it is needed. This section will be 3–5 pages.

Include a description of your management plan for the overall project (hint: apply PM concepts) (2–3 pages).

Include an RFP resource team assessment: who’s on the team you’re analyzing, what their roles are, and so on.

You also need to include your team bios for the key staff members. Indicate each team member’s past experience, skills, and education relevant to the bid preparation (one page) for each team member. Each team member must also include one-page description of the work that the team member is responsible to perform in the creation of the RFP.

The format of your entire proposal must use standard margins with 12-point font and must include any required attachments or appendices.

Below is a suggested outline (include the following as a minimum).

Cover page

Cover letter

Background statement

Scope of work

Resume(s) summarized as bios (skills, education, and experience summary)

Team Member 1 skills, education, and experience summary

Team Member 2 skills, education, and experience summary

Team Member 3 skills, education, and experience summary

Team Member 4 skills, education, and experience summary

Past references

Team Member 1 contact information, project title, and role and responsibility

Team Member 2 contact information, project title, and role and responsibility

Team Member 3 contact information, project title, and role and responsibility

Team Member 4 contact information, project title, and role and responsibility

Management plan

What resources and experiences can you provide to support the project?

What resources do you need to complete the project?

Partner capabilities as needed, if required

Reference page (use APA format)

Submit your Part 1 assignment.

Evaluation Criteria

Technical merit is substantially more important than price in determining who will be included in the competitive range. As proposals become more technically equal, price will take on greater significance. Your proposal will be evaluated using the following evaluation criteria.

Approach

Format

Content

Subject matter knowledge

Completeness

Quality of the proposal

Quality of the presentation

Course Objectives (COs): The following COs are addressed in the PP1 assignment.

CO A: Given a project situation, discuss and document the four phases of the procurement cycle and the impact each procurement has on the overall project.

CO B: Given a project situation, analyze the factors that are important when qualifying and selecting suppliers for a project requirement.

CO C: Given a project situation for a major contract, examine the key factors, including risk factors that affect buyer and supplier decisions concerning contract pricing and the selection of the proper contract type.

CO D: Given a procurement situation for a major contract, analyze the application of e-procurement and other types of supplier bidding models available.

CO E: Given a situation to solicit a bid proposal, evaluate technical, management, commercial, and ethical requirements, and then prepare a Request for Proposal (RFP).

Resources: The PMBOK® Guide is a good starting point as well as Chapters 1–8 of World Class Contracting. Please be advised that considerable relevant material is also available on the Internet, so you might want to conduct a search for materials that may yield insights into the RFP development process. Use the RFP template from your PP1 assignment, which can be downloaded by clicking here.

Procedures and deadline: All project issues should be brought up in the Course Q & A Forum or addressed in class. The Part 1 RFP analysis should be prepared in a Microsoft Word format suitable for electronic transmission. Any resources used beyond the textbooks need to be cited in your document, including links to relevant websites. Be sure to include footnotes and a bibliography.

Submission details: All Part 1 documents must be submitted no later than the end of Week 4. Submit a copy of the RFP and the analysis you developed.

Clarification on assignment: All questions of a clarification nature should be asked in the Course Q & A Forum discussion topic.